Troon Golf


Group / Tournament Information

Event Checklist

Let our professional event coordinators help you plan your event with some helpful tips and ideas to keep in mind.
 
6 to 8 Weeks Prior to Your Event:
  • Assess your merchandise needs.
    • Tee gifts (shirts, golf balls, etc.)
    • Event prizes (any merchandise which may require custom logos-takes approx. 4-6 weeks)
  • Staff and volunteer needs.
  • Order banners and sponsorship signs.
  • Order Hole-In-One insurance.
  • Update your player count with our Tournament Coordinator.
4 Weeks Prior to Your Event:
  • Finalize food and beverage choices and sign the F&B contract.
  • Provide payment information to hold tee times.
  • Provide final player count and any rental requests to our Tournament Coordinator.
3 Weeks Prior to Your Event:
  • Confirm desired format/scoring for the tournament.
  • Confirm Hole-In-One insurance and prize information.
  • Identify any special needs for sponsors or volunteers.
  • Specify registration needs (chairs, tables, registration location, etc.)
  • Mention any gift certificate needs.
  • Send sponsor signs to the course and discuss placement of signage.
  • Make any contest requests (closest to the pin, long drive, longest putt, etc.)
2 Days Prior to Your Event:
  • Send a final player listing/pairings sheet to the Tournament Coordinator by e-mail or fax.
    • An Excel spreadsheet is the preferred method for player listing.
    • Be sure to include any rental requests.
  • Communicate any changes or questions that you have to the Tournament Coordinator.
Day of Your Event:
  • Deliver any signs, banners, prizes or hole-in-one cars that need to be pre-staged the evening prior to your event.
  • Plan accordingly for your start to registration for the players.
    • General rule of thumb is to allow 30 minutes prior to the event starting time for every 40 players (i.e. 2 hours for 140 players, 1 hour for 80 players).
  • Communicate any last minute changes to the Tournament Coordinator as soon as possible.
During Your Event:
  • Relax and have fun!
After Your Event:
  • Pick up any left-over prizes.
  • Pick up any banners or signage you would like to keep.
  • Reserve your dates for next year's event at the beautiful Kierland Golf Club and the Westin Kierland Resort and Spa!

 



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Kierland Golf Club | 15636 Clubgate Drive | Scottsdale | AZ | 85254 | 480.922.9283